HIPAA Compliance

Last updated: 6/29/2025

Nexogen AI maintains full compliance with the Health Insurance Portability and Accountability Act (HIPAA) to ensure the highest standards of security and privacy for healthcare-related data processing. This document outlines our comprehensive HIPAA compliance framework.

1. EU Infrastructure and Data Sovereignty

EU-Based Healthcare Infrastructure

All Nexogen AI healthcare services are hosted on EU-based infrastructure specifically designed for healthcare data processing, ensuring compliance with both HIPAA and EU data protection requirements.

  • • Healthcare-specific EU data centers
  • • HIPAA-compliant EU cloud providers
  • • Healthcare data residency guarantees
  • • EU healthcare data protection standards

Healthcare Data Sovereignty

We maintain strict control over healthcare data location and processing, ensuring that all PHI remains within EU borders and is subject to both HIPAA and EU healthcare data protection laws.

  • • Healthcare data residency control
  • • EU-based PHI processing and storage
  • • Protection under EU healthcare regulations
  • • No unauthorized access to healthcare data
2. Advanced Encryption and Security

Healthcare-Grade Encryption

We implement healthcare-specific encryption standards that exceed HIPAA requirements to protect PHI at every stage of processing and storage.

  • • AES-256 encryption for PHI at rest
  • • TLS 1.3 encryption for PHI in transit
  • • Client-side encryption for sensitive healthcare files
  • • Encrypted healthcare backups and archives
  • • Hardware security modules (HSM) for key management

Healthcare Security Infrastructure

  • • Multi-factor authentication (MFA) for all healthcare accounts
  • • Role-based access controls (RBAC) for healthcare data
  • • Regular healthcare security audits and penetration testing
  • • 24/7 healthcare security monitoring and threat detection
  • • Secure healthcare key management and rotation
  • • Healthcare-specific intrusion detection systems
3. HIPAA Administrative Safeguards

Security Management Process

Risk Analysis
  • • Regular healthcare risk assessments
  • • PHI-specific threat modeling
  • • Healthcare vulnerability assessments
  • • Risk mitigation strategies
Risk Management
  • • Healthcare risk reduction measures
  • • PHI protection strategies
  • • Regular risk review and updates
  • • Healthcare incident response planning

Workforce Security

Authorization and Supervision
  • • Healthcare-specific access authorization
  • • PHI access supervision procedures
  • • Healthcare workforce clearance procedures
  • • Regular access reviews and audits
Workforce Clearance
  • • Healthcare background checks
  • • HIPAA training and certification
  • • Healthcare confidentiality agreements
  • • Regular healthcare compliance assessments

Information Access Management

Access Authorization
  • • Healthcare role-based access controls
  • • PHI access authorization procedures
  • • Healthcare-specific access policies
  • • Regular access reviews and updates
Access Establishment
  • • Healthcare access establishment procedures
  • • PHI access modification protocols
  • • Healthcare access termination procedures
  • • Emergency access procedures for healthcare
4. HIPAA Physical Safeguards

Facility Access Controls

Contingency Operations
  • • Healthcare emergency access procedures
  • • PHI disaster recovery protocols
  • • Healthcare facility emergency plans
  • • Healthcare data backup procedures
Facility Security Plan
  • • Healthcare facility security policies
  • • PHI physical access controls
  • • Healthcare facility monitoring systems
  • • Healthcare facility access logs

Workstation Use and Security

Workstation Use
  • • Healthcare workstation use policies
  • • PHI workstation security procedures
  • • Healthcare workstation access controls
  • • Healthcare workstation monitoring
Workstation Security
  • • Healthcare workstation physical security
  • • PHI workstation access controls
  • • Healthcare workstation monitoring
  • • Healthcare workstation security policies

Device and Media Controls

Media Disposal
  • • Healthcare media disposal procedures
  • • PHI media sanitization protocols
  • • Healthcare media destruction procedures
  • • Healthcare media disposal documentation
Media Re-use
  • • Healthcare media re-use procedures
  • • PHI media sanitization protocols
  • • Healthcare media accountability procedures
  • • Healthcare media tracking systems
5. HIPAA Technical Safeguards

Access Control

Unique User Identification
  • • Healthcare-specific user identification
  • • PHI access user authentication
  • • Healthcare user access controls
  • • Healthcare user access monitoring
Emergency Access Procedure
  • • Healthcare emergency access protocols
  • • PHI emergency access procedures
  • • Healthcare emergency access controls
  • • Healthcare emergency access monitoring

Audit Controls

Healthcare Audit Logging
  • • PHI access audit trails
  • • Healthcare data access logging
  • • Healthcare system audit controls
  • • Healthcare audit monitoring
Healthcare Audit Review
  • • Regular healthcare audit reviews
  • • PHI access audit analysis
  • • Healthcare audit reporting
  • • Healthcare audit compliance

Integrity

Healthcare Data Integrity
  • • PHI data integrity controls
  • • Healthcare data validation
  • • Healthcare data verification
  • • Healthcare data protection
Healthcare Data Protection
  • • PHI data protection measures
  • • Healthcare data security
  • • Healthcare data backup
  • • Healthcare data recovery

Transmission Security

Integrity Controls
  • • Healthcare transmission integrity controls
  • • PHI transmission data validation
  • • Healthcare transmission error detection
  • • Healthcare transmission integrity verification
Encryption
  • • Healthcare transmission encryption
  • • PHI transmission security protocols
  • • Healthcare transmission encryption standards
  • • Healthcare transmission security monitoring
6. Business Associate Agreement (BAA)

As a Business Associate under HIPAA, we provide comprehensive BAA services that include all required provisions for healthcare data processing and protection.

BAA Features:

  • • PHI use and disclosure limitations
  • • Healthcare security safeguards
  • • Healthcare breach notification
  • • Healthcare subcontractor compliance

Healthcare Services:

  • • Healthcare audio transcription
  • • PHI secure storage and processing
  • • Healthcare note-taking and documentation
  • • Healthcare data export and deletion
7. Healthcare Data Protection

Secure Healthcare Storage

All PHI is encrypted using AES-256 encryption and stored on HIPAA-compliant EU infrastructure with healthcare-specific security measures.

Healthcare Access Controls

Multi-factor authentication and role-based access controls ensure only authorized healthcare personnel can access PHI.

Healthcare Audit Trails

Comprehensive logging of all PHI access, modifications, and disclosures for healthcare compliance monitoring.

Healthcare Breach Notification

Automated breach detection and notification procedures within 60 days as required by HIPAA for healthcare data.

8. Contact Information

For HIPAA compliance inquiries and BAA requests:

HIPAA Compliance Officer

hipaa@nexogen.ai

Legal Department

legal@nexogen.ai

Emergency Contact

For security incidents and breach notifications: security@nexogen.ai